Minutes
from a QR scan to a ticket on the board
Hotel and vacation-rental operations
Get blocked rooms back on sale — before the next check-in.
A guest scans the QR. A photo lands on the board. Maintenance closes it on the phone. Estadia is operations for hospitality — not a generic ticketing tool.
One property, guest QR, and the operations board. Stripe collects a card; the first invoice is issued when the trial ends.
Vacation rentals
Boutique hotels
Aparthotels
Hotel groups
Photo in, photo out
proof when the room is reported and when it is closed
en · pt · es
language follows the operator, not the URL
The floor today
The fault sits in WhatsApp. Housekeeping is in a spreadsheet. The room stays blocked.
Guests tell reception. Reception texts maintenance. Nobody owns the photo, the SLA, or the moment the room can sell again.
Reports go missing
A lamp in 102 lives in a chat thread. Night shift never sees it.
Rooms sit out of order
Without a board, nobody knows which spaces are actually back on inventory.
The team is not on the same tool
Office on a laptop, technicians on a phone, housekeeping with a paper list.
How Estadia works
QR on the door. Ticket on the board. Room back on sale.
1
Tag every room
Print a QR per space. Guests and staff scan — no app to install.
2
Dispatch with a photo
The report becomes a work order. Owners, managers, and maintenance get the alert.
3
Close on the phone
Technicians work the field app, attach proof, and the hub sees the room ready.
The hub
One board for incidents, housekeeping, and the floor.
Create the property, print the room QR codes, and the first report lands on the board.
Use Estadia from here
Create an account and set up the property. Floor staff join later by invite.
In the product
What the floor gets after onboarding.
Guest QR
Public report page, photo attached, ticket numbered.
Work orders
Kanban from reported to resolved, with assign and approve.
Housekeeping
Clean, dirty, inspected — tied to the same rooms as maintenance.
Field PWA
Technicians open the room, take the task, close with a photo.
Roles that fit the building
Owner, reception, housekeeping, and maintenance each land on the right home.
Invites and email
Add the team by email. Issue alerts go out when Resend is connected.
Who it is for
Independent vacation rentals and groups that still run the floor on messages.
Vacation rentals
A handful of apartments, one owner, technicians who only come when something breaks.
Hotels & aparthotels
Front desk, HK, and maintenance on different shifts — one board between them.
Small groups
Up to three properties on Professional, with the same roles and QR flow.
“We used to find out a room was blocked when the next guest was already in the lobby. The QR on the door is the report. The board is the truth.”
Pricing
Start on a trial. Upgrade when the property is live.
Prices in EUR. Monthly, or lower when billed annually. The 14-day trial is included after signup.
Trial
€0/ month
14 days to try one property.
- 1 property
- Up to 5 rooms
- 3 seats
- Guest QR reports
- Ops board
Starter
€19/ month
or €15 / month billed annually
For hosts and small vacation-rental portfolios starting to automate.
- 1 property
- Up to 10 rooms
- 5 seats
- Guest QR reports
- Ops board
- Email support
Professional
Most popular€49/ month
or €39 / month billed annually
For management companies and boutique hotels with active operations.
- Up to 3 properties
- Up to 40 rooms
- 15 seats
- SLA policies
- Automatic notifications
- Priority support
Enterprise
€149/ month
For groups and large operations across several buildings.
- Unlimited properties
- Unlimited rooms
- Unlimited seats
- SSO / SAML
- Dedicated success
FAQ
Before you create the workspace
Do guests need to install an app?
No. They scan the QR on the room and send a report in the browser, with a photo if they want.
How long is the trial?
14 days, one property. Stripe collects a payment method at checkout; the first invoice is issued when the trial ends.
Does it work for a small vacation rental?
Yes. The trial is one property and 5 rooms. Starter raises that to 10 rooms. You can skip rooms at onboarding and add them later.
How do technicians work?
They use Estadia Field on the phone — open a room, take the task, close with a photo. No laptop on the floor.
Can I invite housekeeping and maintenance separately?
Yes. Owners and admins send invites with a role. Each role opens a different home.
Which languages are supported?
English, Portuguese, and Spanish. The choice is saved for the browser — URLs stay the same.
How do I open the board?
Create an account, name the property, and the work-order board opens with the room QR codes.
Talk to us about a group
Enterprise is a conversation — SSO, unlimited rooms, dedicated success. Tell us the portfolio and we will reply.
Set up the first property this afternoon.
Create an account, add the rooms, and print the QR tags.